Galaxy IT helps healthcare practices and healthcare-adjacent organizations design, manage, and monitor secure technology environments that align with HIPAA’s Security Rule — explained in plain language your team can understand.
The Health Insurance Portability and Accountability Act (HIPAA) sets national standards for protecting sensitive patient health information. It includes rules for privacy, security, and breach notification — especially when patient data is stored or transmitted electronically (ePHI).
HIPAA exists to ensure that patients’ health information is:
PHI (Protected Health Information) is any individually identifiable health information — like names, medical record numbers, diagnoses, lab results, or payment details — that can be linked to a person.
ePHI is PHI that is created, stored, or transmitted electronically: email, cloud storage, backups, EHR systems, laptops, phones, USB drives, and more.
HIPAA applies to:
For many small practices, the biggest HIPAA risks come from everyday IT issues:
HIPAA’s Security Rule organizes protections into three categories: administrative, physical, and technical safeguards. The goal is to reasonably and appropriately protect ePHI across your people, processes, and technology.
Galaxy IT acts as your dedicated technology team, helping you design, deploy, and maintain safeguards that align with HIPAA’s requirements — all while supporting the everyday IT needs of your staff.
With Galaxy IT, you’re not just opening tickets into a generic queue. You’re assigned a dedicated team that learns your workflows, your providers, your EHR systems, and your unique risk profile.
That means faster, more accurate support — and smarter long-term planning. We help you make technology decisions that balance usability, security, and compliance over time.
Many HIPAA incidents in small and mid-sized healthcare organizations come from simple, preventable IT issues — not sophisticated nation-state attacks.
We combine technical expertise with structured processes so your organization knows where you stand today — and exactly what to do next.
We meet with your leadership and key staff to understand your services, locations, systems, and current pain points. No jargon, no pressure — just a clear picture of where you are today.
We review your existing IT environment, policies, and safeguards against HIPAA’s Security Rule requirements. You receive a prioritized list of gaps and recommendations with practical timelines.
We roll out technical controls (MFA, encryption, monitoring, backups), improve physical protections where needed, and help tune administrative safeguards like policies, training, and access control.
We provide security awareness training, phishing simulations, and clear incident response playbooks. We also help build documentation that supports audits and vendor questionnaires.
Our team continuously monitors your environment, responds to alerts, patches systems, and supports your staff with day-to-day IT issues — all with a HIPAA lens.
Threats, technology, and regulations evolve. We schedule regular reviews to revisit your risk posture, update safeguards, and plan roadmap improvements.
These FAQs are for general information only and are not legal advice. For legal interpretation of HIPAA, consult qualified legal counsel.
Yes. When Galaxy IT provides services that involve PHI or ePHI on behalf of a covered entity or business associate, we can sign a Business Associate Agreement (BAA) that outlines responsibilities, safeguards, and reporting expectations.
We can assist with technical documentation, network diagrams, logs, configuration evidence, and security program overviews. While we do not provide legal counsel, we work alongside your leadership and legal team to demonstrate the safeguards and processes we manage.
No. Microsoft 365 provides powerful security features, but they must be configured, monitored, and combined with policies, training, and documentation to meet HIPAA’s requirements. We help you design and manage a full program — not just a product.
Yes. We commonly work alongside EHR, practice management, and specialty software vendors to provide secure networks, devices, and integrations. We help ensure the underlying IT environment supports your clinical systems safely and reliably.
We can assist with technical containment, forensic review at a technical level, remediation, and improving your safeguards going forward. Legal, regulatory, and notification decisions remain with your leadership and legal counsel.
At minimum, you should perform regular risk assessments and review your safeguards annually or when major changes occur (new locations, systems, or vendors). Many organizations benefit from quarterly or semi-annual security reviews to keep pace with evolving threats and guidance.
Names and details kept general for privacy. Use these as placeholders or update with your own case studies.
Galaxy IT is a managed IT and cybersecurity provider focused on helping organizations simplify technology, strengthen security, and support their teams — with a special emphasis on healthcare and regulated environments.
We believe healthcare organizations should be able to focus on patient care, not passwords, patches, and phishing. Our mission is to provide clear, reliable, and secure IT so your team can do what they do best.
We explain options in plain language so decisions are straightforward for your team.
We design with HIPAA, real-world threats, and best practices built in from day one.
We act as an extension of your team, not a one-off vendor.
We adapt as threats, tools, and regulations change over time.
Ready to review your current environment or plan a migration? Use the scheduling link or the form below to start the conversation. Please do not send PHI through this website.